Privacy Policy
K7X Ltd t/a Pro-Soccer
PRIVACY NOTICE
K7X Ltd (“Pro-Soccer”) operates 5 and 7 a-side football pitches in Glasgow and Ayr. We also provide coaching for children and function hire for social events.
Pro-Soccer is committed to ensuring that all personal data we hold is processed in accordance with data protection law and that good data protection practice is imbedded in the culture of our staff and organisation.
Pro-Soccer processes the personal data of our employees, members and customers and those who play and coach at our venues. We will also process the personal data of children where they are receiving coaching or where a parent or guardian has made a booking on their behalf.
This notice sets out how we process data and the rights data subjects have in respect of their personal data. Please also see our data protection policy for further information.
Our data protection lead may be contacted by you in relation to queries regarding your personal data:-
Scott MacNab
K7X Ltd t/a Pro-Soccer
Rouken Glen Park
Rouken Glen Road
Giffnock
G46 7UG
0141 621 4459
1. What information does Pro-Soccer collect?
Pro-Soccer collects and processes a range of information containing personal data about you. This includes the following:
- Your name, address and contact details, including email address, work sector and telephone number;
- Date of birth;
- Passport, driver’s licence, bills, bank statements and similar documentation to verify your identity
- Financial information such as bank account, debit or credit card details (where we are receiving from, or making a payment to, you);
- Photographic images and CCTV images of you in the public areas at the front our buildings;
- Information in relation to offences and criminal convictions (for football coaches); and
- In some cases we may process special category data (more sensitive personal information) about you, in particular medical information relevant to your ability to play football.
Pro-Soccer may collect this information in a variety of ways including directly from you, when you use our online booking tools or from third parties, including your parent or guardian, from your employer or from government agencies such as Disclosure Scotland.
Your personal data will be retained in hard copy in files which are stored in a locked cabinet and in Pro-Soccer’ IT system.
2. Why does Pro-Soccer process your personal data?
Where you are a member we will use your data to administer your membership under the membership agreement that you have with us; and where you have made a booking of any kind with us we will use your personal data to implement our obligations and enforce our rights in terms of the contract we have with you.
Where we do not have a contract with you but we use your personal data in relation to such a contract, we have a legitimate interest to use your personal data relevant to that contract. We also have a legitimate interest in taking photographs in public areas at training or social events to publicise our business and will advise in advance you if photographs are being taken at a particular event.
We will also have a legitimate interest in processing your personal data where you are an employee at one of our contractors or suppliers.
We also use CCTV at the front of our buildings and covering the car park area in connection with our legitimate interest to protect the safety and security of our staff and members of the public and the prevention of crime.
There may be some occasions where we seek your consent to process personal data (but in this case we will provide full details of what we are seeking consent for, so that you will be able to carefully consider whether to provide that consent). Where you have provided consent to us for processing, you have the right to withdraw that consent.
3. Who has access to data?
Your information may be shared within Pro-Soccer as appropriate to the services which Pro-Soccer is to provide.
We will also share your data as required by law.
Pro-Soccer also shares your data with third parties, including sub-contractors engaged by Pro-Soccer to provide services on behalf of Pro-Soccer, including IT and software service providers; cloud computing services providers and providers of our online booking and payment facilities. Where we use these providers we have appropriate contractual arrangements in place to ensure the security and confidentiality of your data.
Pro-Soccer does not share your data with other companies or organisations for their own purposes or for sending their own marketing communications to you.
Pro-Soccer may also share your data with third parties in the context of a sale of some or all of its business. In those circumstances the data will be subject to confidentiality arrangements.
If your personal data is transferred outwith the EU we will ensure that adequate safeguards are in place, an adequacy agreement or other contractual arrangement is in place as required by law.
4. How does Pro-Soccer protect data?
Pro-Soccer takes the security of your data seriously. Pro-Soccer has internal policies and controls in place to try to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by its employees in the performance of their duties. We use appropriate standards of technology and operational security to protect your personal data.
Where Pro-Soccer engages third parties to process personal data on its behalf, they do so on the basis of written instructions, are under a duty of confidentiality and are obliged to implement appropriate technical and organisational measures to ensure the security of data. They are also not allowed to use your personal data for their own purposes.
5. How long does Pro-Soccer keep your data?
Pro-Soccer will hold your personal data for the duration of any contract with you and for a fixed period thereafter. Where we do not have a contract with you, we will only hold your personal data for as long as is necessary for the purpose it is processed. The periods for which your data is held are set out in Pro-Soccer’s Data Retention Policy.
6. Your rights
As a data subject, you have a number of rights. These include the right to:
- Access and to obtain a copy of your data on request;
- Require Pro-Soccer to change incorrect or incomplete data;
- Require Pro-Soccer to delete or stop processing your data, in certain circumstances;
- Object to the processing of your data where Pro-Soccer is relying on its legitimate interests as the legal ground for processing;
- Portability; and
- Object to automated decision making.
Please refer to Pro-Soccer’s Data Protection Policy and Data Subject Rights Policies for further details of these rights.
If you would like to exercise any of these rights, if you have any concerns about how your personal data is being processed, or to request a copy of our Data Protection Policy or Data Subject Rights Policy please contact Pro-Soccer:
Scott MacNab
K7X Ltd t/a Pro-Soccer
Rouken Glen Park
Rouken Glen Road
Giffnock
G46 7UG
0141 621 4459
If you believe that Pro-Soccer has not complied with your data protection rights, you can complain to the Information Commissioner. Contact details are available at www.ico.org.uk
7. What if you do not provide personal data?
Where you have entered into a contract with Pro-Soccer for provision of services, failing to provide the data may mean that Pro-Soccer is unable to properly implement the contract and that you are unable to exercise certain contractual rights.
8. MONITORING AND REVIEW
This policy was last updated on 25 May 2018 and shall be regularly monitored and reviewed, at least every two years. We may amend this notice from time to time and will notify you of any significant changes.